Proofline
Proofline keeps document approval calm, clear, and accountable. Submit a leaflet, report, poster, web post, or other document, collect reviewer comments, track each revision, and know exactly when the latest version is ready to approve.
It is designed for people who just need the work checked properly. Submitters can see what is waiting, reviewers can leave practical suggested changes or mark themselves happy with the current revision, and approvers can sign off the final version without hunting through email chains.
Once a document is approved, Proofline carries the next steps forward too. Printing requests, online publication and press distribution requests, public sharing, dispatch details, published links, archive status, notifications, and admin settings all stay connected to the original document record.
What Proofline Helps You Do
- Submit documents for review using a direct upload or a link to a shared file
- Give reviewers one clear place to read, comment, and mark the current revision happy
- Keep revisions together during review, with the latest version clearly identified
- Show submitters when changes have been requested, what needs to be fixed, and which comments a new revision addresses
- Record reviewer approvals, automatic approvals, final approvals, and force approval reasons
- Move approved documents into printing or online publication when those options were requested
- Track print requests through printer order references, production, dispatch, delivery, receipt, courier details, and tracking links
- Track publication requests by platform and press contact list, with scheduling notes, suggested copy, published URLs, and completion status
- Prepare press-release emails, review recipient lists, and send individual messages with the document attached
- Open dedicated print and publish request pages, with a link back to the submission
- Archive completed documents while keeping the final revision available for reference
- Reserve a permanent public link and QR code before approval, ready to publish the final uploaded document when archived
- Publish archived uploads on a separate public sharing site with PDF previews, stable links, downloadable QR codes, and withdrawal and restoration controls
- Group submissions with reusable tags, each with a public link and QR code listing its active public shares
- Upload corrected print artwork before dispatch without changing approved content, or record when printing or publication is no longer required
Designed for Real-World Review
- No technical knowledge needed: the workflow follows the way teams already talk about documents
- The dashboard highlights the exact work that needs attention now across submissions, reviews, approvals, print, and publishing
- A review checklist keeps reviewers focused on downloading the latest version, adding comments, and confirming they are happy
- Submitters can upload a revised version or explain why a requested change will not be made
- User profiles include contact details, reviewer access requests, email preferences with pauses of up to one month, and archived documents
- Email notifications cover access changes, comments, approvals, mentions, dispatch, delivery receipt reminders, missing follow-up requests, and installed upgrades
Built for Private Installations
- Self-hosted setup with configurable review timing and direct upload limits
- Manager tools for users, registrations, tags, print and publication work, and archived projects; admin tools for installation settings, publish platforms, and press contacts
- SMTP settings, reply-to configuration, test emails, and an email queue for operational visibility
- Organisation branding for press-release emails and the public sharing site
- Licence status and registration tools for installation support
- Backups, restores, restart controls, and supported update paths from the admin screen